Top 16 Tips for Mastering the WordPress Content Editor

Top 16 Tips for Mastering the WordPress Content Editor

If you are using WordPress, then most of the time you must be using a content editor to write posts and create pages.

WordPress comes with a Gutenberg block editor which is very easy to use.

Most WordPress users, are still not familiar with the Gutenberg block editor, and still use the old classic editor.

As a user, you can significantly increase your productivity by learning some tricks you may not have known.

This trick will help you create highly engaging content in less time.

In this article, we will share expert tips for mastering the WordPress content editor. The tips provided will teach you how to use the WordPress content editor like a pro.

Learning Basic Blocks

Blocks are the main elements that make up the WordPress content editor, which is why they are sometimes referred to as block editors.

Each element in your content is made up of blocks. By default, WordPress comes with many commonly used blocks such as paragraphs, lists, images, galleries, and more.

You can arrange these blocks to create beautiful content layouts.

So, it is highly recommended to explore the different blocks and learn how you can use them in content.

Later, we will also mention some blocks in this article.

Start Using Keyboard Shortcuts

You find it inefficient to move the mouse just to make some text bold or add a link?

The content editor comes with several useful keyboard shortcuts that help you complete common formatting tasks without using a mouse.

Using keyboard shortcuts helps save you time to write quickly.

For further explanation, how to use keyboard shortcuts, please read the following article, 85+ WordPress Keyboard Shortcuts To Save Time Creating Content.

Single and Double Line Spacing

Many new users are confused about how to create paragraphs and line breaks in WordPress.

To add a new paragraph in the content editor, you just need to press the Enter key.

WordPress will add a new paragraph with double line spacing.

However, if you only want one line, then press Shift + Enter keys at the same time.

Resetting the Edit Screen

The shape content editor is basically a clean screen with a top bar and columns on the right. This view gives you a clean user interface to create your posts.

The editor displays a toolbar above the block you are editing. You can move the toolbar by clicking on the three-dot menu in the upper-right corner of the screen.

You can also show and hide the settings column by clicking the gear icon at the top.

WordPress also makes it easy to switch to Spotlight mode which makes your blocks more visible by dimming other content.

Need more white space on the screen? Switch to full screen mode which shows a clean screen with just the toolbar at the top.

Changing Font Size in WordPress Visual Editor

Typography plays a very important role in web content.

You may want to use a different font size to grab the attention of visitors or highlight different sections in a long article.

Just select the block where you want to change the font size, and you will see the font size options in the block settings on the right.

Add Title to Your Article

Titles play an important role in increasing readability.

This is why search engines like Google also consider headings important for SEO.

Using your focus keywords (words that users usually search for) in the title helps search engines understand the importance of those keywords.

The content editor makes it easy to add titles to your articles.

Just select a heading block and then select the heading size and alignment text from the block settings.

You can also add a link to your title, make it bold, or italic.

Adding Columns to Your Posts

The WordPress content editor comes with a built-in column block, so you can add content into columns.

This helps create a magazine-like look to your writing.

Just select it and add the column block to the editor. You can select the number of columns you want to add from the block settings.

Each column will automatically contain a paragraph block. You can easily add any other blocks you want inside each column.

For example, blockquotes, images, paragraphs, and more.

However, if you want to add an image next to some text, you should check out the next tip.

Adding Image Next to Text

In older versions of WordPress, it was quite difficult to add an image right next to some text with proper alignment.

This issue was fixed with Media & Text blocks.

This block allows you to add an image next to a text block. Automatically adjusts the width and distance between two blocks.

You can make the block full width and use the formatting options for the text block.

Adding YouTube Videos in WordPress

You can upload videos to your WordPress website. However, WordPress is not designed to be used as a streaming platform and most WordPress hosting companies are not capable of serving large files adequately.

Instead, it is highly recommended to upload your videos to YouTube or similar websites and then embed them into your WordPress posts and pages.

You can use the YouTube block to paste the URL of the video you want to display, and WordPress will automatically embed it on your website.

You can also paste the video URL inside any paragraph or block of text, and WordPress will automatically convert it to a YouTube block.

Creating Tables in WordPress Posts

The post editor also comes with a block for adding tables into WordPress posts and pages.

Just add a table block and then select the number of columns and rows you want to add. Don’t worry you can always add more columns and rows later if needed.

Enter rows and columns for your table

After that, you will see a regular table. You can add content to table cells and choose table color/style from block settings.

WordPress table blocks are great for basic tables, but they don’t have a lot of features. For example, you can’t select header rows, make columns sortable, mark rows, and more.

So, we recommend using TablePress.

This is a free plugin that lets you create awesome tables and add them to WordPress posts and pages.

To knowledge more, see our guide on how to add tables in WordPress posts.

Adding Buttons in WordPress Posts and Pages

Buttons play an important role when you want to add a call to action into your posts or pages.

The content editor comes with a basic button block that lets you quickly add buttons to your content.

This button comes in 3 styles: square, round, and with edges.

You can also choose the background, text color and align the buttons to the center, left, or right.

Add Cover Image in WordPress Posts Posting

You may have seen cover images used in the middle of articles in well-known magazines. The cover image is an image placed in the center of the article, with overlay text.

The purpose of cover images is to make your content more interesting.

It also gives visitors a chance to take a break from reading text and looking at images to grab their attention.

The content editor makes it easy to add cover images to your posts.

Just add a Cover Image block and then upload the image you want to use.

Ideally, this image should be a larger image file that looks good in a wide format.

For more details, see our article on cover images vs featured images and how to use them on your blog.

Change Paragraph Color

Another neat trick that often goes unnoticed, is the ability to change colors.

Most people want to keep their text consistent throughout the article.

However, sometimes using color can help direct a visitor’s attention and highlight important parts of an article.

The content editor displays color options in the right column, you can choose the desired color. Make sure the background and text color combination you choose is easy to read.

Add Widgets to Your Posts

Widgets are very similar to blocks.

Widgets allow you to add web elements to your WordPress website without adding code.

Usually the widget is usually used in the sidebar or web footer area. However, you can also add multiple widgets to content areas such as contact forms.

Just look for the Widgets section under the add block button.

From here, you can use the widgets commonly used in posts and pages.

Adding Custom HTML in WordPress Posts

The content editor in WordPress is a fully visual WYSIWYG editor. However, you can still add HTML code if you need to.

The easiest way to do this is to add a Custom HTML block to the post. After that, you can simply paste the HTML you want to add.

Viewing the Word Count and Other Statistics for Your Posts

When working on a long article, you may want to look at the outline of the article, how many words it has, and how the content structure is.

The content editor toolbar has two buttons at the top.

First, the info button which shows the number of words, paragraphs, blocks, and outlines of the article based on the title used.

Right next to it is the block navigation button.

This button shows you all the blocks that have been used in the article, and you can click on a block to jump to it directly.

I Hope this article helped you discover new tips for mastering the WordPress content editor.

You may also want to read our guide How to Submit a Website to Search Engines.

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Fit Tip

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